1. Plan an internal sprint
Christmas time at Koos means finishing our internal backlog — aside from wearing dreadful Christmas sweaters. One of our UX designers, Kaspar, took the post-it stating ‘website’ from the backlog wall. Time had turned the post-it pale. Kaspar asked for advice internally: ‘what do you think of our current website?’ and ‘what would you like to see in the new one?’. He made a proper benchmark and started wireframing on paper. But New Year brought a load of new projects and the website project was put on the shelf again.
It would still have laid there peacefully if Hidde did not take ownership, blocked agenda’s and scheduled an internal sprint. He carefully created a team of four – consisting of one of the founders and Service Design oracle, Jules; a service designer with a feel for freshness and crazy good copy, Jeroen; Hidde himself to pull the cart, direct the whole project and oversee the design; and yours truly to actually design it. We listed and prioritized our biggest battles, formulated topics to sprint on, divided the team in two, and sprinted in duos simultaneously. We held stand-ups every morning and sprinted our poor asses off. Our website project took off with rocket speed, and finally in one direction.
Whether you’re self-employed or part of a big company, everyone’s busy making money. Sure. But your future website (or any huge, internal project) will stay on the shelf for another five years if it’s not scheduled and assigned to people. Also when your project comprises a lot of complex aspects and fuzziness you need time to discuss, unravel, and define together. Four people working apart on the project for a week doesn’t do your project any good, really. So our tip: schedule internal sprints if you want the get the job done with self-amplifying energy. That’s exactly what you need with a massive, internal project.